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Privacy Policy

North East Wedding Car Hire are committed to protecting and respecting your privacy and personal data. This Privacy Policy describes how we will use your personal information and how you can exercise your rights under the General Data Protection Regulation (GDPR).

 

Data controller and contact information

 

The data controller is North East Wedding Car Hire. If you have any questions, comments or requests regarding this Privacy Policy, please feel free to contact us at:

Data Protection Officer
North East Wedding Car Hire
07921080578
neweddingcars@gmail.com

 

Purposes and lawful basis for processing personal data

 

We may collect, process and use your personal data in the course of supplying vehicles for hire and to manage our relationship with you, in the following ways:

 

Processed under the lawful basis of Contract:

  • When you enquire about or hire a vehicle we will collect personal information to enable us to respond to your enquiry and to process and complete your hire agreement.

  • We collect personal information from you when you apply for a job with us to enable us to contact you and process your application.

 

Processed under the lawful basis of Legal Obligation:

 

  • We collect and process your personal information for producing invoices and accounting purposes which is required to meet HMRC legislation.

  • We collect personal information from employees to enable us to meet employment law obligations.

Processed under the lawful basis of Consent:

 

  • If you have given consent to receive marketing communications from us, we will collect information concerning your marketing preferences and send you communications based on those preferences.

 

Who we share your personal data with

 

We do not share your data with any other third parties.

 

Retention periods

Unless otherwise listed below, your personal data will be kept for a period of 7 years in order to comply with HMRC requirements.

 

Personal data processed under consent will be kept for as long as you consent to its processing. We will seek to refresh your consent at appropriate intervals.

 

Your rights in regard to your personal data

 

You have a number of rights in regard to your personal data. These include the right to request access to, rectification or erasure of personal data we hold, or restriction of processing concerning your data, or to object to the processing as well as the right of data portability. If you wish to make any such requests please contact us in writing using the contact details at the top of this page.

 

Right to withdraw consent

 

Where we have processed your personal data on the lawful basis of consent, you have the right to withdraw this consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

 

Right to complain

 

If you have any concerns about how we have handled your personal data, please contact us so we may address them.

You also have the right to lodge a complaint with the supervisory authority, the Information Commissioner's Office, about how we manage your data.

Provision of data

In most cases, the provision of your personal data is necessary to enter into a contract with us.

Changes to this policy

We will regularly review this privacy notice and update it where necessary. This policy was last updated in August 2023.

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